Tag Archives: Annual General Meeting

Annual General Meeting 2016

There are a number of committee positions up for renewal this year. The key officer positions up for renewal are Chairperson, Secretary and Treasurer which are a 3 year tenure.  All other committee member positions are for 1 year only.  If you would like to volunteer for a position please contact Sue Riley.

Any one who wishes to propose a motion for consideration for the A.G.M. must do so by contacting Sue Riley no later than 1 April 2016.

Committee Job Descriptions

With the Annual General Meeting of 2015 just around the corner (24 March 2015), it might be useful for members wishing to apply for committee positions to have some information about what each position involves.


The chairpersons role is to be a figure head of the club. They will be responsible for leading committee meetings, leading the Annual General Meeting (AGM), informing members of committee decisions. The role carries no vote at most meetings unless there is an even split where they will cast the deciding vote.

Show co-ordinator (previously Show Organiser)

This will be the person who is the first point of contact for show enquiries. They will pass the enquiry to committee and show managers (asking if anyone would like to manage the show). They will be responsible for taking bookings, sending out invoices and copies of our insurance and informing the event organiser who will be the point of contact on the day.


Responsible for providing an agenda and taking the minutes at committee meetings and at the AGM.
Sending out any relevant notifications to members (for example the notification of the AGM).
Sending any club correspondence to relevant parties.

Assistant Secretary

Assists the committee by filling in for the secretary if the secretary is unavailable.

Membership Secretary

Maintain accurate records of all club members (records currently kept on Microsoft Excel **).
Deal with all membership applications promptly.
Ensure all committee members have up to date membership lists.
Attend all monthly committee meetings and keep the committee up to date with membership news.
Prepare a short report for the AGM in March
Organise the annual membership renewals due each April.
Pay all monies received into the bank promptly and keep clear records of amounts received and pass to the treasurer.
Try and think of new ways to increase our membership.
Ensure trailer(s) are kept supplied with membership application packs.
The job involves about an hour each month, plus attending a monthly committee meeting, but obviously more time in March/April when memberships are due.

** Access to a computer with Microsoft Excel and also a printer would be an advantage.

Welfare Officer

The Welfare position is our members point of contact if they have any queries about ferret welfare.
They can also be a point of contact to ferret rescues.

Public Relations Officer

Although this position has the title of public relations officer it is actually just a member position steered towards the public relations area of business.
Examples of tasks to be carried out with this role are:

  • Organising club get togethers such as skittles evening.
  • Speaking to local press.
  • Creating flyers to advertise the club.
  • Creating advertisements for corporate events.
  • Writing pieces to go on the website, e.g. to advertise events.
  • Helping to organise corporate events.
  • Getting permission to use photographs taken of the public at events.
  • Responding to questions/queries left on our Facebook page.
  • Attend regular committee meetings.

If you require further information about any of these positions, please use our contact form or speak with an existing committee member.